• Woodcreek High School Student Services

      Please click on links that are noted as (link) to reach the page of the handbook for that item.  The remaining items are on this page.
     
     

    Absence Accounting and Reporting

    Absence from school shall be excused only for health reasons, family emergencies and justifiable personal reasons, as permitted by law, Board policy and administration regulations (see Ed Code excerpt below).  Students are required to have all absences for those reasons cleared by a parent, guardian, doctor/dentist, or court official.  Please follow the procedures below:


    To clear an absence send a note with your student the day they return and have them drop it off at the attendance office.

    The note should be written in ink and must include the:

    • Date and time of the absence

    • Specific reason for the absence (see below for allowable excused absence guidelines)

    • Signature of the parent or guardian

    • Daytime phone number of the parent or guardian


    Notes should be dropped in the box in the attendance office. Students who do not bring a note by the third school day following an absence will be marked truant.  


    Forgery of a note, a phone call, or any other school document or official communication is grounds for discipline up to and including suspension.


    Excused Absences

    A student may be excused legally from school when the absence is due to:

    • Personal illness or injury
    • Quarantine under the direction of a county or city health officer.
    • Medical, dental, optometric, or chiropractic services rendered.
    • Attendance at funeral services for a member of the immediate family (1 day in state, 3 days out of state).
    • Jury duty in the manner provided by law.
    • Pupil is custodial parent of a child who is ill or has a medical appointment during school.
    • Exclusion for failure to present evidence of immunization (Education Code 48216)
    • Exclusion from school because student is either the carrier of a contagious disease or not immunized for a contagious disease (Education Code 48213)
    • Pupils in grades 7-12 who leave school (with prior approval of the Principal or his/her designee) to obtain confidential medical services. The pupil is to return a copy of the medical professional’s appointment verification form.
    • Suspension

    Upon written request of the parent or guardian and prior approval of the Principal or his/her designee and pursuant to board policy, a student’s personal justifiable absence may be excused.  Reasons include, but are not limited to:

    • Appearance in court.
    • Observation of a holiday or ceremony of his/her religion.
    • Attendance at religious retreats not to exceed four (4) hours per semester.
    • Employment interview or conference.
    • Attendance at funeral services (for other than the immediate family)

    Students are expected to make-up all work missed during the absence.  Students with excused absences have the number of days they were absent to complete any work assigned during the absence.  Board Policy permits teachers to designate certain assignments as “long term”.  As such, these assignments shall be submitted before or on the assigned due date even if the student is absent.  


    After nine days of absences and/or truant conduct for the same school period(s), day 10 of absence and/or truant conduct for the same school period(s) will only be allowed with written verification from a school or medical professional.


    When a student has reached nine full or partial days of the same period missed during any school year, a letter will be sent home to the parent/guardian notifying the parent/guardian that he/she will no longer be able to excuse an absence without a note from a school or medical professional. Absences without a note from a school or medical professional will be reported as unexcused absences/truancies and may result in disciplinary and legal action.


    Unexcused Absences

    Reasons may include but are not limited to:

    • Personal business

    • Traffic

    • Oversleeping

    • Car problems

    • Vacation

    • Work

    • Hunting or fishing

    • Shopping

    • College visits or non-school athletics not pre-approved by school administration

    • Other absences not listed in Education Code Section 48205

    • An any absence not authorized by a parent/guardian.  


    In the case of an unexcused absence, make-up work is given at the individual teacher’s discretion.


    Truancy

    A period truancy is defined as a student missing 30 minutes or more in a period without a valid excuse.  Truancy can be defined as both a student cutting school, but also for a parent verified, but unexcused absence.  Consequences for a truancy violation include but are not limited to detention and/or suspension.


    If a student is identified as being truant, the following steps may be implemented:

    Truancy Letter 1

    • Issued when a student has 3 unauthorized absences.

    • Action:  Letter mailed home, student may be disciplined.

    Truancy Letter 2

    • Issued when a student has 3 (6 total) unauthorized absence after receiving Truancy Letter 1

    • Action:  Letter mailed home, parent contacted and student may be disciplined.

    Truancy Letter 3

    • Issued when a student has 3 (9 total) absence after receiving Truancy Letter 2

    • Action:  Letter mailed home, parent contacted and student may be disciplined.

    • Any further absences must be cleared by a doctor or the school nurse.

    Truancy Letter 4

    • Issued when as student has 1 (10 total) or more unauthorized period absences after receiving Truancy Letter 3

    • Students may be restricted from attending extra-curricular activities

    • Action:  Student and parent served notice to appear to Student Attendance Mediation (SAM) at Woodcreek High School by School Resource Officer and student may be disciplined and/or put on an attendance contract.

    • Further action:  If absences continue, student and parent will be served notice to appear to Student Attendance Mediation (SAM) at the Roseville Joint Union High School district office by School Resource Officer and student and parents may be cited by a law enforcement officer.


    Excessive Absences (Board Policy/Staff Rule 5113.1)

    Excessive absences and/or truancies are defined as patterns of student non-attendance at school due to prolonged or repeated illnesses and/or truant conduct including, but not limited to:

    1. Absences and/or truant conduct of 10 or more school days in a school year for illness without written verification by a school or medical professional;

    2. Absences and/or truant conduct in excess of 10% when the total number of days absent is divided by the total number of days enrolled (Education Code §60901); and

    3. Any pattern of repeated absences and/or truancies that adversely affects the student’s academic progress.


    After nine days of absences and/or truant conduct for the same school period(s), day 10 of absence and/or truant conduct for the same school period(s) will only be allowed with written verification from a school or medical professional.


    When a student has reached nine full or partial days of the same period missed during any school year, a letter will be sent home to the parent/guardian notifying the parent/guardian that he/she will no longer be able to excuse an absence without a note from a school or medical professional. Absences without a note from a school or medical professional will be reported as unexcused absences/truancies and may result in disciplinary and legal action.
     

    Emergency Student Information

    Student information in Homelink should be updated by the parent during the Information Verification window each summer and at any time that the information changes during the school year.  This information includes:
    • Parent/guardian home and work telephone numbers
    • Names and phone numbers of persons authorized by the parent/guardian to be called in case of accident or illness (students will not be released to an unauthorized person)
    • Emergency instructions in case of accident or illness

    Messages and Deliveries

    The office staff does not deliver student messages or items to classrooms.  Items may be left on the designated table near the attendance office.  ALL ITEMS left for student pickup are left at your own risk.  Students may check in the office for messages or deliveries during non-instructional time if they believe something has been dropped off for them.  Cash should not be left for students.  Food items will be discarded nightly, and all other items will be discarded every Friday after school.
     

    Permission To Leave Campus

    WHS is a closed campus.  Students must have permission to leave campus during the school day.  Please follow these procedures:


    • Send a note with your student in the morning and have them drop it off at the attendance office before school.
    • They should return during the passing period prior to the class they are leaving from to pick up their “Special” pass to leave with.
    • Or you may come in and sign your student out. It could take up to ½ hour or more for us to get them out of class, especially during both lunches and intervention. Students may not be able to be retrieved from 2:20-2:35.  Use of SafeSchools will significantly reduce these wait times.
    • If your student contacts you and indicates they are not feeling well please direct them to go to the nurse’s office so that we may monitor them while they wait for you to arrive.
    • Failure to secure a “Special” before leaving campus may result in a truancy discipline.  A parent calling or sending a note after a student leaves without permission will not absolve the student of discipline consequences.

     

    Student Insurance

    The school does NOT carry any accident insurance for students.  It is the responsibility of the parent or guardian to provide insurance coverage.  Information for the purchase of student insurance may be obtained in the office.
     

    Tardy Policy

    Students are expected to be to class on time.  Repeated tardies could result in detentions, suspensions and referral to the Student Attendance Mediation (SAM) process.